Job identity & site
- ✓Date, client name, address, and postcode
- ✓Property type (residential, commercial, agricultural, and other)
- ✓Treatment type — including rodent, insect, bird, and specialist treatments
Compliance records that match how pest control jobs actually run
From bait station checks to client signatures — PestTrace captures structured job evidence in the field and packages it for reports, tenders, and audit folders.
What gets recorded on every job
Technicians and owners log the same core fields your team already tracks — but in one searchable system instead of paper folders.
Treatment & chemical evidence
- ✓Treatment notes and room-level observations
- ✓Poison / product used and bait boxes placed
- ✓Structured bait station records (station ID, location, bait type, amount) on owner forms
- ✓Product amount for billing and audit cross-reference
Proof & accountability
- ✓Up to four site photos per job
- ✓Customer e-signature on canvas
- ✓Follow-up date for revisits and callback scheduling
- ✓Job status: open, completed, or cancelled with reason
Team & qualifications
- ✓Technician assignment per job
- ✓Certification uploads with expiry dates
- ✓Qualification alerts at 90, 60, 30, and 7 days before expiry
Your company compliance rules — enforced in the app
Owners configure what “complete” means for your business:
- •Require signature on reports — jobs without a signature flag in audit readiness
- •Require photos on reports — missing photo evidence counted in compliance health
- •Default report date range for exports and dashboard views
These settings drive the compliance health score and what appears in your audit readiness centre — not a generic checklist bolted on after the fact.
Audit readiness before the export
Audit Readiness Centre
Last 90 days at a glance: completed jobs, missing signatures, qualifications expiring within 90 days, and open compliance issues.
Compliance health score (0–100)
Weighted score penalising missing signatures, expired qualifications, jobs with compliance gaps, and overdue follow-ups — based on your company rules.
Follow-up queue
Overdue, today, and upcoming follow-ups from follow-up dates and notes — so revisits do not slip through.
Compliance alerts (Business+)
Missed recurring visits, overdue follow-ups, and contract gaps when active sites have not had a completed visit in 45 days.
Audit pack export (Business & Enterprise)
When an auditor, client, or tender asks for evidence, export a ZIP for a date range instead of rebuilding folders manually.
- ✓jobs.csv and jobs.json — date, client, address, postcode, treatment, status, notes, signature flag, photo count, technician names
- ✓photos-manifest.json — signed links to job evidence images
- ✓qualifications.json — technician certification files and expiry dates
- ✓report-summary.pdf — compliance score, completed jobs, missing signatures, expiring qualifications, open issues, and recent chemical usage
- ✓signatures/ — up to 100 job signature images as PNG files
- ✓Enterprise: per-site folders and multi-site index PDF for commercial clients
Rodenticide stewardship & professional standards
UK rodenticide stewardship expects pest controllers to maintain accurate, retrievable records of bait use, site assessments, and follow-ups. Paper logs are easy to lose and painful to assemble under time pressure.
PestTrace does not replace your professional judgement or statutory obligations. It gives you structured digital records — treatment, bait use, photos, signatures, follow-ups, and technician qualifications — that you can search, filter, and export when proof is required.
PestTrace is not affiliated with or endorsed by CRRU, BPCA, or HSE. Always follow your product labels, qualifications, and local regulatory requirements.
Reports & PDF exports (all paid plans)
Beyond the audit pack, the Reports page lets you filter jobs, bulk-update status, and export PDF or CSV with treatment details, rooms, bait boxes, poison used, photos, signatures, and certification sections — suitable for client handover and internal QA.
